College of Arts and Humanities Research

Proposal Process

Funding Opportunities

UCF Office of Research and Commercialization

Includes federal, state, foundation, and internal requests for proposals (RFPs) plus a history of prior RFPs. View website.

Other Opportunities

Proposal Writing

  1. Faculty should work with their Chair to make sure:
    • Proposals are aligned with program, college, and/or university goals
    • There is adequate space and equipment for research
    • The Chair is aware of any match commitments that may be required of the department
    • Adequate time is provided to find a replacement if a course release or course buyout is requested
  2. Notify the CAH Research Office and send the Web link to the funding agency guidelines.
  3. Assistance finding granting agencies and writing proposals is available through ORC and the CAH Dean’s Office. View the complete UCF proposal submission procedures.
  4. Always follow the funding agency’s guidelines. The wrong font size, spacing, or too many pages can disqualify your proposal and keep it from being reviewed.

iThenticate

An iThenticate review of proposals is now required before proposal submission. This tool helps faculty verify that there are no inadvertent citation errors in their proposals, helps UCF maintain compliance for ethical research misconduct, and should help prevent UCF from allegations of employee plagiarism. iThenticate can also be used to review journal articles prior to submitting to the publisher. ORC is NOT reviewing faculty iThenticate reports. It is the faculty’s responsibility to analyze the iThenticate output and make changes if needed. This service is free if using the UCF link: https://app.ithenticate.com/en_us/login

For more information about iThenticate see ORC’s website at http://www.rcr.ucf.edu/ithenticate.html.

Proposal Writing Resources

Budget Creation

Contact the CAH Research Office if you need assistance preparing your budget.

Budgets should be as accurate and detailed as possible during the proposal stage. If awarded, the proposal budget will be used to set up your budget in Peoplesoft. The budget will be loaded based on the following categories:

  • Salary – Faculty, A&P, and USPS staff salaries. Include fringe benefits, and 3% annual salary increases for multiple years. Use current estimated fringe rates. The actual fringe costs per employee will be charged to the grant.
  • OPS– Student, GRA, and non-student employees and dual compensation paid by UCF Human Resources department.
  • Expense – This includes supplies, software, subcontractors, independent contractors, tuition, and travel.
    • ORC must approve all independent contracts and subcontracts. A scope of work statement and budget are needed for subcontractors signed by someone with authority to sign contracts such as the institution’s sponsored research office or legal department prior to submitting proposal.
    • Include tuition increase of 8% per year for multiple year projects
    • Travel should be as close as possible. List location, number of travelers, number of nights, and all travel related costs.
  • Equipment(OCO) – Equipment items cost $1,000 or more and have a life longer than a year. Some examples may include computers, servers, printers, projectors, and lab equipment. These items are tagged by UCF Property and become property of the department if the funder does not want them returned.
  • Indirect/F&A/Overhead – When using the negotiated federal rate (45% on campus research; 26% off campus research; 29% other sponsored activity), the F&A rate is applied to the total direct costs on a modified basis. Modified means that F&A will not be charged on equipment that costs $5,000 or more per unit, the portion of a subcontract in excess of the first $25K for each subcontract regardless of the number of years of support, patient care costs, rental/maintenance of off-site activities, student tuition, and student support costs. If the agency caps the F&A rate then the agency rate is charged against the total direct costs. View the current UCF F&A rate.

Human Subjects

IRB approval is required when human subjects are involved. This includes using surveys or questionnaires. When in doubt, check with the IRB Office at IRB@ucf.edu.

PIs, co-PIs, and research staff working with who need to use human subjects must take the online Human Subjects Protection training. This self-paced training is good for three years. Register here or read more information about this training. The Compliance section of ORC’s website contains more detailed IRB information.

Many agencies require proof of IRB approval to be submitted with the proposal. Please allow enough time for the IRB to review your submission. The expedited process takes about two weeks. A full review can take up to three months because the board meets once a month and may request changes.

Final IRB approval can not be granted to a study until all of the researchers, including faculty supervisor (if there is one on the study) have completed researcher training. For multiple year studies, the IRB needs to be approved annually until project completion.

IRB applications are submitted online through iRIS.

Human subjects may receive incentives in accordance with CAH Human Subjects Incentive Policies & Procedures. All incentives must be logged accordingly using the CAH Human Subjects Incentive Log.

ORC IRB Procedure Guide

CAH IRB Procedure Guide

Proposal Submission Process

Submission

Faculty, PIs, Research Administrators, and Dean’s Office staff do not have the authority to enter into agreements with outside agencies. ORC is the only office vested with the authority to sign research proposals and grant contracts on behalf of the University of Central Florida.

ARGIS

Before submitting any proposals to a granting agency, the Proposal Transmittal Form (PTF) must be entered into ARGIS. The proposal and budget must be uploaded with the PTF. If you have questions or problems entering the PTF please contact Suhail Pantojas in ORC, 407-882-1116, or Kristin Wetherbee in the CAH Research Office, 407-823-0908.

Allow adequate time for the approval process. The PTF and uploaded documents are electronically routed through the approval chain. All proposals must be approved by the PIs, the PIs Chair(s), the CAH Research Office, and ORC. If there are Co-PIs on the grant, their Chair’s and Research Coordinators must also approve the proposal.

CAH ARGIS Procedure Guide

College of Arts and Humanities Website CAH Research Home Research • College of Arts & Humanities at the University of Central Florida
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